Scanning where custody and output quality decide the job
Bulk conversion is a solved problem and a cheap one. What is not solved is knowing exactly who handled your material and getting back something your people can actually retrieve. Those two things are what we are for.
Chain of custody
For regulated, legal and confidential materials, cost per page is not the question. The question is who touched the documents, where they were while the work ran, and what happened to them afterward.
- Background-checked personnel — everyone who handles client materials has been screened
- Signed confidentiality agreements — staff, and any additional resources brought in for a project
- Access-controlled production floor — entry controlled, visitors logged, materials not left out between shifts
- Documented disposition — every project ends with a written record of what happened to the originals, returned or destroyed, agreed before the work starts rather than after it ends
Our operations are in Michigan and Ohio, and that is where work runs by default. Nothing is quietly subcontracted. Where a client's own process calls for something different, it is scoped with you in the open before anything moves.
Output you can use
A scan that produces images nobody can find is a filing cabinet with extra steps. Most of the work on a scanning project is not the capture — it is the indexing and verification that make the result retrievable, and it is where a cheap job turns expensive later.
- Indexing to your retrieval model — the fields your people actually search on, captured and validated
- OCR and ICR — forms-based OCR for typewritten data, ICR for constrained handwriting, with manual verification where the accuracy requirement justifies the cost
- Data extraction — structured data pulled from the documents and validated against the rules that actually govern it, not only the ones a generic OCR pass can check
- Delivery in your format — image and data output for whatever platform receives it
Formats a production line will not take
Oversized drawings, ledgers and maps. Bound volumes. Mixed-format collections where a single pass at fixed settings would get part of it wrong. These come up constantly in the work above, and we handle them as part of the job rather than as an exception.
How we work
Every project is scoped with you before it starts: a sample pass, an agreed quality standard, and a documented process. That step is how both sides find out whether the fit is real.
We take a limited number of projects at a time and bring in additional resources when a project calls for it. If the timeline or the volume is beyond what we can supervise properly, we will tell you at the quote rather than at the deadline.
We are not the low-cost option for a high-volume conversion where price per page decides it. There are good vendors for that.
Common questions
Where is the work performed?
Our operations are in Michigan and Ohio, and that is where work runs by default. Nothing is subcontracted without being scoped with you in writing first.
What happens to our originals when the project ends?
Whatever we agreed before it started. Every project ends with a documented record of the disposition — returned or destroyed — rather than that being settled afterward.
Are the people handling our documents screened?
Yes. Everyone who handles client materials is background checked and works under a signed confidentiality agreement, including any additional resources brought in for a project.
Can you handle oversized formats and bound volumes?
Yes — drawings, ledgers, maps and bound material are part of the normal work rather than an exception.
What formats do you deliver in?
Image and data output in whatever format your systems take, indexed on the fields your people search on. Tell us what receives the files and we will match it.
Do you do bulk, low-cost document conversion?
No. For a high-volume job where price per page decides it, there are good vendors and we are not going to be the cheapest. We are the right answer when custody or output quality is what matters.
How does a project start?
With a sample pass. We run a small batch to your standard and show you the output before either side commits to the full engagement.